What to Include in a Contractor Invoice
Every professional contractor invoice needs the same core fields: your business name and contact details, your client's name and billing address, a unique invoice number, issue date, due date, itemized line items, and total amount due.
Here's what a typical contractor invoice looks like:
Our free invoice generator fills in all totals automatically — just enter your line items and click Download PDF. No formulas, no spreadsheets.
Common Contractor Invoice Types
- Construction & renovation
- Electrical & plumbing
- Carpentry & joinery
- Landscaping & exterior work
How to Create Your Contractor Invoice
Open the free invoice generator
No signup required. The tool opens instantly in your browser — desktop or mobile.
Enter your business details
Your name (or business name), address, email, and phone. Upload your logo if you have one — it saves for next time.
Add your client and invoice details
Client name, billing address, invoice number, date, and due date. Use Net 15 or Net 30 for the payment terms.
Add your line items
Each service, deliverable, or product as a separate line. Description, quantity, and price — totals calculate automatically.
Add payment details in Notes
Bank account, PayPal, Stripe link — whatever method you prefer. This is how your client will actually pay you.
Download PDF and send
Click Download PDF — free, no watermark. Email it directly to your client.
Create Your Contractor Invoice Now
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Open Free Invoice Generator →Tips for Contractors to Get Paid Faster
Separate labour from materials
Always list labour and materials as separate line items. This is standard practice in construction and makes costs transparent.
Include the job address
Add the site address in the Notes field. This helps with your own records and is often required for tax purposes.
Invoice in stages
For large jobs, invoice 30% upfront, 40% at midpoint, 30% on completion. Never start work without a deposit.
Keep it for your tax records
Save each invoice — you'll need them at tax time. Our tracker lets you save up to 20 invoices with paid/unpaid status.
Frequently Asked Questions
Should I charge VAT/GST as a contractor?
If you're VAT/GST registered, yes. Use our tax rate field — it calculates the tax amount and total automatically.
What's the difference between an invoice and a quote?
A quote (or estimate) is sent before work begins. An invoice is sent after work is completed, requesting payment. Use our Estimate Generator for pre-work quotes.
How long should contractors wait to be paid?
Net 30 is standard for construction. For smaller jobs, Net 14 or Net 7 is reasonable. Always specify the due date clearly on the invoice.